A successful business would own multiple tangible physical company assets – vehicles, buildings, supplies, equipment. And it’s quite rare for organizations to forget protecting these assets through various security protocols, including proper lease contracts, subcontracting agreements, obtaining and securing umbrella insurances, etc. But what about your intangible digital assets?
Your company’s digital assets are probably worth the same or even more than the physical assets!
All important online company records are considered your digital assets. This includes business photographs, websites and blogs, business applications, mailing lists, web domains, subscriptions, ecommerce store accounts, intellectual property like trademarks, copyrights and patents. Small business owners are vulnerable in case of unplanned tragedies and calamities, it is hence advisable to secure and take control of all the company digital assets.
Here are 7 Steps to help you protect your company’s digital assets:
Step 1: List your assets
Start by making an exhaustive list of the assets, their valuations, and ownership status. Anything you own or consider to be valuable on your company’s business server is a digital asset.
Step 2: Limit access and use agreements
Limit the extent of access each person in your office has to your data and resources based on the requirement. Additionally, sign and securely store non-disclosure agreements with various stakeholders of your company.
Step 3: Register Your Ownership
Most of your digital assets, like photographs, blogs, journals and softwares can be registered online through trademarks, copyrights and patents to ensure their safety.
Step 5: Update regularly
Your business assets are bound to change over time. Set up different timelines to review, update and back up your files based on the size and growth of your company. Make sure your company network is secure at all times.
Step 6: Back up, back up, back up
If you have all security measures for your digital assets in place, but forget to back up your data, you might get into trouble later on. To ensure this does not happen, it is critical that you have both hardware and online backups.
Step 7: Consider cyber insurance
In case, even after all precautions, your server has been hacked, having cyber insurance can help you maneuver long court battles and get back to business quickly.
All these steps might seem simple enough to do, but companies tend to consider this the least priority item. We suggest that you open an account on Clocr’s digital vault that will help you secure your company digital assets in a simple step-by-step process.